Reclaim: What It Is, Pricing and How to Use It (2026 Guide)

What is Reclaim?

Reclaim is an AI calendar assistant. It connects to your Google Calendar or Outlook Calendar and automatically finds time for the things that otherwise get squeezed out: focus work, recurring routines, breaks between meetings, and the right slot for a weekly one-to-one. As your week changes, Reclaim moves its events around real commitments while keeping within the rules you set, and shows you every proposed change before it goes live.

The product is made by Reclaim.ai, Inc., founded in 2019 and acquired by Dropbox in August 2024. The current version, Reclaim 2.0, is the default for accounts created from May 2026. It is built around a Planner view, a chat assistant called Reclaim Chat, and a set of background Agents, with Preview Mode staging every change. The vendor says more than 600,000 users across 70,000 companies use it.

The problem it solves is that a calendar only records meetings, so everything that is not a meeting loses. Reclaim treats focus time, habits and buffers as flexible events with priorities, so they survive a busy week instead of disappearing.

Who it is for

• Individual contributors and managers whose weeks fill with other people’s meetings and who need defended focus time.
• People with routines that keep slipping, such as lunch, exercise, planning time or inbox blocks.
• Team leads running recurring one-to-ones and wanting them to land at the best time for everyone without manual rescheduling.
• Consultants and sales people who book a lot of external meetings and want booking links that respect their focus time.
• Executive assistants managing several calendars (delegated access is on Business and Enterprise).

Reclaim is not the right tool if you want an all-in-one task manager with projects and notes (it connects to those instead), if your calendar is on a platform other than Google or Microsoft, or if you prefer to plan every block by hand. It also does not replace a meeting recorder; pair it with a tool such as MeetGeek for that.

Key features

• Agents. Background automations that each manage one kind of event. The Agent Library includes Habits (recurring routines), Focus Time (deep work toward a weekly hours goal), Buffers (prep, travel and decompression time around meetings), Smart Meetings (recurring internal meetings moved to the best time for all attendees), Meeting Quality (flags meetings missing video links, agendas or RSVPs) and Defend Meeting Overload (caps meeting time and protects what is left). Agents have priorities (Critical, High, Medium, Low) and rules for how far they can move.
• Planner and Preview Mode. The Planner is the home screen: your calendar, Reclaim Chat, Agents and suggested tasks in one place. Every change Reclaim proposes is staged in Preview Mode; nothing hits your live calendar, and no attendee is notified, until you approve.
• Reclaim Chat. A natural-language assistant for scheduling: “Find 30 minutes with Bob this week”, “Move my Friday afternoon meetings to Thursday”, “What should I work on next?” It can also create and adjust Agents, runs a nightly review that flags conflicts and unanswered invitations, and remembers preferences as Memories.
• Tasks. Tasks you create in Reclaim or sync from Google Tasks, Todoist, ClickUp, Jira, Asana or Linear are ranked by due date, priority and your calendar. In 2.0 they are surfaced as recommendations (Relevant Now, At Risk) inside Focus Time and Habit blocks rather than scheduled as separate events, and you can start a timer on a task and log the time.
• Scheduling Links. Booking pages with up to three durations, eligible hours, buffers and a priority. Because links can offer time held by lower-priority flexible events, you appear more available than with a plain booking tool. Types include Standard, Team, Round Robin and One-off links.
• Hours and Calendar Sync. Separate Working, Meeting and Personal hours tell Reclaim where different events may go. Calendar Sync blocks availability across your calendars so personal appointments stop double-bookings.
• Insights. Reports on meetings versus focus time, fragmented days and how your week is actually spent; team analytics and a Team OOO Calendar on Business and Enterprise.
• Integrations. Slack, Zoom, Google Meet, Gong, webhooks and task tools, plus MCP support so AI assistants such as ChatGPT, Claude, Copilot, Gemini and Cursor can read and change your schedule.

Pricing

At the time of writing Reclaim has a free plan and three paid tiers priced per seat, with a discount for yearly billing and a 14-day Business trial for new accounts.

Plan	Price (yearly / monthly)	Limits	Key features
Lite	Free	1 user, 5 AI Agents, 1-week scheduling range, 1 calendar sync, 2 connected calendars, 1 scheduling link, limited integrations	Focus Time, Habits, Buffers, Smart Meetings, Meeting Quality, task recommendations
Starter	$10 / $12 per seat/month	Up to 10 users, 10 Agents per seat, 8-week range, 3 calendar syncs, 3 scheduling links	Unlimited integrations
Business	$15 / $18 per seat/month	Up to 100 users, 100 Agents per seat, 12-week range, unlimited syncs and links	Webhooks, Team OOO Calendar, delegated access for assistants, branding on booking pages
Enterprise	$22 per seat/month, yearly only	100+ users, unlimited Agents, 12-week range	SSO and SCIM provisioning, org-chart aware scheduling

Two things to understand before choosing. First, the scheduling range is the real difference between Lite and Starter: with Lite, Reclaim only plans one week ahead. Second, Attendee Users are an add-on for people who join three-plus-person Smart Meetings without a paid seat, sold in bundles per plan; the pricing page listed a launch promotion making them free for a period, so check the current terms.

How to use Reclaim: step-by-step

1. Sign up and connect your calendar

1. Go to reclaim.ai and sign up with Google Calendar or Outlook Calendar. Use the calendar where most of your weekday scheduling happens, usually your work calendar.
2. New accounts start a 14-day Business trial; nothing is charged if you let it lapse to Lite.
3. Add other calendars later through Calendar Sync so personal appointments block your work availability.

2. Set your hours

1. Open Settings > Hours.
2. Review the three categories: Working hours (when Reclaim may schedule work), Meeting hours (when meetings may land) and Personal hours (for personal habits). These boundaries drive everything else, so take a minute over them. For example, meeting hours of 10am to 4pm leave mornings for focus work by default.

3. Add your first Agents

1. Open the Planner. Agents live in the right-hand sidebar; click +Add to browse the Agent Library. You can also use the +Create button in the top navigation or just ask Reclaim Chat.
2. Start with Focus Time. Set a Weekly goal (say 10 hours), a Minimum and maximum daily goal, a Minimum event duration (90 minutes is a sensible floor for real work), and your Scheduling hours. Decide whether Reclaim may auto-decline meetings that interrupt focus time, with an optional message to the organiser.
3. Add a Habit for a routine, for example lunch: set the window under Can move within (11:30am to 2pm), an ideal duration (45 minutes) and a Can shorten to value (30 minutes) for busy days. Choose whether it shows as busy or free, and its visibility. Reclaim’s Smart Time Defense keeps the slot bookable until it becomes one of the last realistic options, then marks it busy.
4. Add a Buffers agent to put prep or travel time around specific meetings, and a Meeting Quality agent if you want warnings about meetings with no video link or agenda.
5. Every addition appears in Preview Mode first. Review the proposed blocks and apply them.

4. Bring in your tasks

1. Go to Settings > Integrations and connect Google Tasks, Todoist, ClickUp, Jira, Asana or Linear, or create tasks directly via +Create > Task or the Tasks page (+Add, with Create another to add several).
2. Each task has a start date, due date, duration, priority and notes.
3. In 2.0, tasks do not become their own calendar events. Instead the Tasks tab on a Focus Time or Habit block shows what is Relevant Now or At Risk. You can assign a saved task search to an Agent so, for example, your morning focus block only suggests tasks from one project.
4. Click Start Task to run a timer; when you stop, adjust or log the time and mark the task complete. If you want a dedicated block for a task, ask Reclaim Chat to create a work block and approve it in Preview Mode.

5. Use Reclaim Chat for the messy parts

Reclaim Chat sits on the right of the Planner. Useful requests:

• “Find 30 minutes to meet with Bob this week.”
• “Move my Friday afternoon meetings to Thursday.”
• “Make more room for focus time next week.”
• “What task should I work on next?”
• “Suggest which events I could automate.”

Click Recommendations to run a review of the current week on demand; a nightly review also flags conflicts, unanswered invitations and meetings without video links. Changes are staged in Preview Mode, and attendees are only notified after you approve.

6. Create a Scheduling Link

1. Open Scheduling Links and click +New Link (or use +Create).
2. Add up to three Durations, set Eligible meeting times, and choose a Priority from Critical (P1) to Low (P4). A higher-priority link can offer slots currently held by lower-priority flexible events, which Reclaim then moves after booking.
3. Add Buffers before or after booked meetings, pick a Videoconferencing & location option such as Google Meet or Zoom, and set limits such as soonest and latest booking times and frequency caps.
4. Click Create, then use Share to copy the URL, add it to your booking page or embed it. For a single meeting, open the three dots on a link and choose Share & personalize to make a one-off link that expires after 30 days.

7. Set up team scheduling (paid plans)

For recurring internal meetings such as one-to-ones, add a Smart Meetings agent so Reclaim moves the meeting to the best time for all attendees each week; it is designed for groups of up to five. Team and Round Robin links pool availability across colleagues. On Business and Enterprise, the Team OOO Calendar and delegated access let assistants and managers see and manage time off.

Tips to get better results

• Get hours right first. Most “Reclaim scheduled this badly” complaints trace back to working or meeting hours that do not match reality.
• Use priorities deliberately. Focus Time starts Low so Habits and Smart Meetings schedule first, then becomes High once on the calendar. Raise a Habit’s priority or narrow its window if it keeps moving.
• Give agents wide windows. A habit that can move within three hours almost always finds a slot; one pinned to 12:00 does not.
• Lock what must not move. Dragging a Reclaim event manually locks that occurrence; use Skip rather than delete to cancel one instance, or Reclaim will reschedule it.
• Set a realistic focus goal. Ten hours a week that actually happen beat twenty that get overbooked.
• Review Preview Mode daily for the first week. It teaches you what each agent is doing and catches rules that need tightening.
• Use calendar hashtags. Add #reclaim_free to an event to create a no-meeting block, #reclaim_busy to reserve meeting-only time, or #needs_travel to have Reclaim add travel buffers.
• Keep Smart Meetings small. They are designed for up to five attendees; larger recurring meetings should stay fixed.

Limitations and common problems

• One-week range on Lite. Reclaim will not plan beyond seven days ahead on the free plan, which makes it feel reactive. Starter extends this to eight weeks.
• Tasks are not events in 2.0. If you relied on Reclaim 1.0 blocking each task on the calendar, 2.0 surfaces tasks inside focus blocks instead. Ask Reclaim Chat for a work block when you want a dedicated slot.
• Smart Meetings scope. Only internal recurring meetings with small groups are rescheduled automatically. External meetings and big recurring meetings stay where they are.
• Platform support. Google and Outlook calendars only. The vendor’s FAQ lists Microsoft Teams integration as coming soon even though it appears on the marketing site, so check before relying on it.
• Agent counts per plan. Lite allows 5 Agents and Starter 10 per seat, which is enough for most individuals but worth checking if you want many habits.
• Attendee User add-on. Three-plus-person Smart Meetings with unpaid attendees may incur add-on costs once the launch promotion ends.
• Habits reappear after deletion. Deleting an occurrence tells Reclaim to reschedule it; use Skip instead.

Alternatives

• Clockwise - the closest competitor for team focus time and meeting optimisation; Reclaim publishes a switching guide.
• Motion - combines AI scheduling with a full project and task manager, at a higher price.
• Calendly - the standard for booking links, with no scheduling of your own time.
• Google Calendar and Outlook built-in features - focus time and working hours are available natively, without automatic rescheduling.
• Todoist, Asana or Linear - task managers that pair with Reclaim rather than replace it.

Browse more options in our productivity tools directory, and see our guide on how to write better prompts for getting precise results from assistants such as Reclaim Chat.

Verdict

Reclaim is worth signing up for if your calendar regularly crowds out the work you are actually judged on. Start on Lite with one Focus Time agent and one Habit, set your hours properly, and watch Preview Mode for a week. Individuals who want to plan more than a week ahead will need Starter; teams that want shared OOO calendars, delegated access and branded booking pages should go to Business. If you prefer to lay out your own week by hand, or your calendar lives outside Google and Microsoft, it is not for you.